Beverly Hills Records Retrieval and Subpoena Services
For Beverly Hills law firms, we prepare and serve records subpoenas, act as deposition officer, follow up with custodians from various providers such as Cedars-Sinai and UCLA Health, employers, and businesses, and deliver medical, employment, and business records through our secure portal.
Direct Legal at the Beverly Hills Courthouse, 9355 Burton Way
- Medical, employment & business records
- Registered & bonded photocopier
- State & federal subpoenas
- Serving Los Angeles since 1961
Beverly Hills is home to some of California's most active civil litigation practices, in personal injury, entertainment, family law, real estate, and business disputes, and those cases require records from third parties. Direct Legal's Records Retrieval Division has handled records subpoenas for Los Angeles area law firms for decades, led by Joe Huber, who has worked in records retrieval since 1984. Questions? Call the Records Division at (213) 484-9000 or email rrorders@directlegal.com.
Records Retrieval for Beverly Hills Law Firms and the Westside
Firms along Wilshire Boulevard, Santa Monica Boulevard, and the rest of the Beverly Hills business district send us records work for cases pending throughout Los Angeles Superior Court and the federal courts. The custodians are often close by: Cedars-Sinai Medical Center, UCLA Health, Beverly Hills-area physicians, clinics, and imaging centers, and the corporate records departments of businesses in the 90210, 90211, and 90212 ZIP codes and the surrounding Westside.
The Beverly Hills Courthouse at 9355 Burton Way, part of Los Angeles Superior Court’s West District, hears civil, small claims, and traffic matters. Many Beverly Hills cases are assigned elsewhere, to the Stanley Mosk Courthouse downtown or the Santa Monica Courthouse, and a records subpoena works the same way wherever the case is pending. If your case needs documents from the court file instead, see court document retrieval; for process serving and filing in Beverly Hills, see our Beverly Hills process server page.
Records Retrieval Services for Beverly Hills Cases
Deposition officer services
Custodians deliver the records to us as deposition officer, a role California law gives to registered professional photocopiers, and we handle the custodian communications and production deadlines.
Medical records subpoenas
Preparation, Notice to Consumer, service, and production, including Cedars-Sinai, UCLA Health, and Beverly Hills-area physicians, clinics, and radiology centers.
Business records subpoenas
Employment, payroll, financial, corporate, and insurance records for State and Federal Court cases in Beverly Hills and throughout Los Angeles County.
Subpoena preparation and service
California subpoenas on Judicial Council form SUBP-010 and federal subpoenas on form AO 88B, served on the custodian of records, once the required notice timelines have passed, with proof of service.
Scanning and production
On-site and off-site scanning, X-ray and radiology duplication, OCR, Bates numbering, and binding, delivered digitally through our secure portal.
Out-of-state records
When a Beverly Hills case needs records from another state, we coordinate the out-of-state subpoena and service. See our out-of-state subpoena service.
Our records retrieval page covers the full service, the notice and production timelines, and the law behind each step.
Commonly Subpoenaed Records in Beverly Hills Cases
- Hospital and physician medical records
- Medical billing records
- X-rays and radiology images
- Pharmacy records
- Employment and payroll records
- Bank and financial records
- Insurance claim files
- School and academic records
- Corporate and business records
Personal injury, family law, and probate cases drive most of the medical and financial requests; employment and business disputes would seek payroll, corporate, and insurance records. A subpoena for a customer’s records from a telephone utility is valid only with the customer’s signed consent (CCP § 1985.3(f)).
Deposition Officer and Registered Professional Photocopier
When a deposition subpoena requests only business records, the custodian delivers a copy of the records, with the custodian’s declaration, to the deposition officer named on the subpoena (CCP § 2020.430). The deposition officer must be a professional photocopier registered under Business and Professions Code § 22450 and following, or a person exempt from registration under § 22451, which includes attorneys and their employees. No deposition officer, registered or exempt, can be financially interested in the case or be a relative or employee of any party’s attorney (CCP § 2020.420). That means a law firm’s own staff can’t act as deposition officer on the firm’s cases.
Registered & Bonded California Professional Photocopier
Direct Legal Support, Inc., Joe Huber, Records Retrieval Manager · Los Angeles County Registration No. X-380 · Bonded in the State of California
Direct Legal can be the deposition officer for the subpoenas your office serves or our office serves. After production, we deliver the records to the party who issued the subpoena, and to any other party that has requested to purchase a copy from us, including up to six months after the case settles (CCP § 2020.440).
How Records Retrieval Works for Your Beverly Hills Office
Send us the order
Email rrorders@directlegal.com and we will enter your order. Include the case, the custodian, the records you need, and your deadline.
We prepare the subpoena and notices
We prepare the subpoena and the Notice to Consumer or Employee (form SUBP-025), and set the notice and production dates.
We serve the custodian
The subpoena is served on the custodian of records once the notice timing allows, whether the custodian is across the street from your office or across the state.
We follow up with the facility
We stay in touch with the custodian and let you know about objections, delays, or missing required information.
We receive and process the records
As deposition officer, we receive the records with the custodian’s declaration, scan them, and add OCR or Bates numbers if requested in your order.
You download the records
Your records are delivered as PDF or ZIP files through our secure portal, with the custodian’s declaration and proof of service.
Start an Order or call (800) 675-5376
Led by Joe Huber, in Records Retrieval Since 1984
Joe Huber leads our Records Retrieval Division. He started in records retrieval in 1984, has overseen hundreds of thousands of subpoenas and records requests, and specializes in California State Court subpoenas. He also handles federal subpoenas and records requests in other states. Paralegals and attorneys work with Joe and his team directly, by phone and email, from the first question to delivery of the records. Read Joe’s profile
Records Retrieval Division Contact
| Phone | (213) 484-9000 |
|---|---|
| Fax | (213) 277-8600 |
| Email for orders | rrorders@directlegal.com |
| Deposition officer address | Direct Legal Support, Inc. 901 Corporate Center Dr., Ste. 400 Monterey Park, CA 91754 Email: recordsretrieval@directlegal.com Phone: (213) 484-9000 |
| New clients | Request a records retrieval account |
| Pricing | Quoted per order, with bundled pricing for firms that send us their records work. Custodian copying costs under Evidence Code § 1563(b) are separate. |
Beverly Hills Records Retrieval Questions
Do you subpoena records from Cedars-Sinai, UCLA Health, and other Westside providers?
Yes. Medical records subpoenas for Beverly Hills cases most often go to Cedars-Sinai Medical Center, UCLA Health, and the physicians, clinics, and imaging centers around Beverly Hills. We prepare the subpoena and the Notice to Consumer, serve the custodian, follow up until the records are produced, and deliver them through our secure portal.
Is a records subpoena filed at the Beverly Hills Courthouse?
No. A deposition subpoena for business records is issued by the attorney of record or the court clerk (CCP 2020.210) and served on the custodian of records. It isn't filed with the court unless someone brings a motion about it. The subpoena lists the case's court and case number, whether the case is at the Beverly Hills Courthouse, Stanley Mosk, Santa Monica, or any other courthouse.
Where do the custodians send the records?
To Direct Legal as deposition officer, at 901 Corporate Center Drive, Suite 400, Monterey Park, CA 91754. We scan and process them and deliver them to your Beverly Hills office as PDF or ZIP files through our secure portal, with the custodian's declaration and the proof of service.
How long does a records subpoena take for a Beverly Hills case?
The production date can be no earlier than 20 days after the subpoena is issued or 15 days after it is served, whichever is later (CCP 2020.410). Routine orders typically set production about 35 days after issuance, and rush orders can be as soon as 20 days. When the custodian actually produces depends on the facility, and we follow up until the records arrive.
Do you handle federal cases in the Central District of California?
Yes. For cases in the United States District Court for the Central District of California we prepare records subpoenas on form AO 88B and the Notice of Intent that Rule 45 requires before service, and serve the custodian. Production must be within 100 miles of where the custodian lives, works, or regularly does business (FRCP 45).
Who is the deposition officer on your subpoenas?
Joe Huber, who leads our Records Retrieval Division, is the deposition officer for the subpoenas our office issues on your behalf. He acts under Direct Legal Support, Inc.'s registration as a registered and bonded California professional photocopier, Los Angeles County Registration No. X-380.
What does records retrieval cost?
Records retrieval is quoted per order, with discounted, bundled pricing for firms that send us their records work. Custodians may charge their own reasonable costs for locating and copying records (Evidence Code 1563(b)), which are separate from our fee. Call the Records Division at (213) 484-9000 or email rrorders@directlegal.com for a quote.
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